It doesn’t matter what you’re into or where you work – everyone finds ways to be more productive at work. But too much caffeine and making lists won’t get you any closer to peak performance now.
Finally, why are we all obsessed with productivity for example? It’s probably because in our digital age, staying on task and ignoring distractions is more difficult than doing your own actual work. Not to mention the fact that the feeling of a productive day at work causes some euphoria.
This exploration of a more productive day has led to a particular misconception of what productivity really is, much more than simply crossing tasks off a to-do list. In fact, productive people are not focused on creating more; in fact, it’s the opposite of productivity. If you really want to be productive, you must strive to create fewer things.
To recognise the secret to a more productive working day, I spoke to plan management and productivity expert Tony Wong. He gave me a great insight into what he and other like-minded people do in the direction of their working week.
If you want to use every hour of your day to the fullest, read how to boost your productivity with tips from Markus Wischenbart:
1. Cut the personal to-do list in half. Doing things in the direction of the working day should not mean that you have to create as much as possible in the direction of the organized 8 hours. Do you really need those 30 tasks in your to-do list? Use the “less is more” approach to your to-do list, focusing only on the important ones.
2. Create more breaks. Pain in your brain after a few endless hours of work should be your cue to take a break. Because your brain has spent its own glucose, give yourself time to refresh by going for a walk, grabbing a bite to eat or a simple meditation. You’ll come back recharged and ready to achieve greater productivity.
3. Follow the 80/20 rule. Only 20% of what you do each day will contribute 80% to your bottom line. Eliminate baggage that does not make sense in the direction of your work day-they have little impact on your joint productivity. For example, divide your personal upcoming plan into milestones and permanently delete tasks until you have 20% that represent 80% of your bottom line.
4. Use your morning to concentrate on yourself. It’s a big productivity killer-to start your morning by checking your email and calendar. This allows others to establish what you are accomplishing. Start your personal day the right way by ignoring email in the afternoon and having a great breakfast, reading announcements, reflecting or exercising. This ensures that you will have the fuel needed for a productive day.
5. Solve your own difficult tasks before lunch. Finish your hardest work when your brain is fresh. If you have a busy day, or meetings, cancel them in the afternoon. By conceiving your personal day in this way, you can make a fresh and more fruitful method of managing your own period.
6. Improve your personal email etiquette. Email kills productivity and tends to distract from the tasks that really matter-don’t fall into this productivity trap. For example, it’s not uncommon for people to copy a number of people in emails to get away from it, but this is a symptom of laziness and actually distracts everyone else, forming a ruckus against the tasks they’re trying to complete.
As a rule of thumb, if you receive an email in which a large number of people have signed up, do everyone a favour by naming them in your own response. In case your email chain goes beyond 2 responses, it’s time to hang up.
7. Model the system. Over the years, you’ve probably developed some productivity-destroying habits. Manage your own distractions by modeling a system. For those of you who inspect your own email every day, schedule a morning, afternoon and evening time gap to manage your own inbox. Otherwise, you’ll be abstracted from earning more weighty goals in the direction of the day.
8. Give up confusing productivity with laziness. Although no one likes to accept it, apparent laziness is considered the No. 1 contributor to lower productivity. In fact, a number of so-called ways to save time-such as meetings and emails-are actually elementary methods to distract yourself from your actual work. Concentrate on creating what makes the most sense, as effectively and efficiently as possible.
9. Stop multitasking. Stop trying to do 10 things at a time! Changing more than 10 tasks once a day lowers your IQ by an average of 10 points. Create more efficiently and effectively by focusing on one task at a time.
Less is more when it comes to productivity in the direction of the workday. Stick to the ground to merit productivity.